Create and Maintain Awaiting Interest Classes

Navigate to LMS > Classes > Awaiting Interest > Organizational unit (if applicable).

The table below describes the key fields on the Classes > Awaiting Interest list View.

Field	Description
Class Name	Uniquely identifies the class created for a training item.
Training Item	The ILT-type training item for which the class is created. When the training item is added to a learner's curriculum, the classes created for it are displayed to the learner.
Item Code	Training item code
Status	Classes > Awaiting Interest can have a status of "Awaiting Interest".
Date Created	Date the class was created in Frontline

How to Create an Awaiting Interest Class

Any learner can express interest in a class created with an Awaiting Interest status, regardless of their curriculum. However, similar to Open classes, an Awaiting Interest class must be attached to an ILT training item; which provides the assignment and record keeping functionality. An ILT training item may have more than one class attached to it. For example, if you have the same class offered at three different times to accommodate different work schedules, you will have one ILT training item and three classes.

Following examples explain the relationship between an ILT training item and classes:

Training Item - "Annual Hazwoper Refresher". Class Names - "2014 Annual Hazwoper Refresher", "2015 Annual Hazwoper Refresher", "2016 Annual Hazwoper Refresher", and so on.
Training Item - "Respiratory Fit Test". Class Names - "Respiratory Fit Test - Day Shift", "Respiratory Fit Test - Evening Shift", "Respiratory Fit Test - Night Shift", and so on.

When you create a new class, Frontline gives you a choice to create a new training item or attach the new class to an existing training item. You should create a new training item only if you are sure that the training item does not exist from similar classes held in the past. In case of example above, do not create a new training item for the class "2017 Annual Hazwoper Refresher"; instead attach it to the same "Annual Hazwoper Refresher" training item. This way all records for this training, no matter which class they come from, remain together.

Step-by-Step Instructions

Step

Action

Select Classes > Awaiting Interest > Organization level (if shown) from the LMS module menu. If you have access to multiple divisions or companies, select the division or company where you want to create the class.

Select . You will see a two-part form with class information on the left, and training item information on the right.

Does a training item exist for the class you want to create? (Right-side of the form)

If Yes, select the training item.

If No, create a training item.

Enter the Class Name (Left-side of the form).

Note: Class name is mandatory.

Use this table to enter these optional fields:

Field Name	Guidelines
Instructor	If you do not want the application to schedule instructors, you can use this field to enter the instructor's name. The names will be displayed to learners on the Class Registration page. If you want Frontline to schedule instructors, use the Instructors tab.
Class Location	If you do not want the application to schedule resources (such as a classroom), you can use this field to enter information about the location. This information is displayed to learners on the Class Registration page. If you want the application to schedule resources, use the Resources tab.
Materials	Any materials needed to for the class (e.g. SCBA or laptop) is displayed to learners on the Class Registration page.

Enter the maximum number of learners who can attend for the Maximum Enrollment.

Enter the minimum number of learners needed to host the class for the Minimum Enrollment.

Enter any Cost associated with the class.

Do you want learners and their supervisors to receive e-mails about the class?

If YES, then check Class Notification E-mails.

Do you want to allow learners to enroll themselves in the class?

If YES, then check Allow Self Enrollment, and enter Enrollment Start Date, Enrollment End Date of the class.

Does enrollment require a supervisor's approval?

If YES, then check Supervisor's Approval Required.

Click Save.

Result: The class is saved, displaying class details where you can enter additional information. If you do not want to use advanced class features, skip to step 14.

Do you wish to use the Credit Via Key option?

If YES, check Credit Via Key.

Do you wish to use a survey?

If YES, check Survey.

Do you wish to allow learners to print certificates of attendance?

If YES, check Certificate.

Select .

As soon as you complete step 13, the class is immediately viewable to the learners through their Frontline desktopQuick Links > Show Interest in Classes link.

Note: Review how learners will view and express interest in classes on the Show Interest in Classes help page.

How To Update an Awaiting Interest Class to an Open Class

Once either the minimum enrollment requirements have been met or the amount of learners that have expressed interest in an class is enough to offer the class, an administrator can change the status of the class to Open. After the class has been updated with a status of Open, the administrator can create dates, add records and view the waiting list for the class.

Step by Step Instructions

Step	Action
1	Select Classes > Awaiting Interest > Organization level (if shown) from the LMS module menu. If you have access to multiple divisions or companies, select the division or company where you want to create the class.
2	Find and select the title of the class to change the status to Open.
3	In the Details tab of the selected class, navigate to the Status drop down field in the Class Information section.
4	Select Open from the Status drop down.
5	The Enrollment Start Date field is now mandatory, select a date.
6	The Allow Withdrawal field is now visible. Do you wish to let learners withdrawal from the class once enrolled? If YES, check Allow Withdrawal.
7	The Last Date to Withdraw field is now visible. If using the Allow Withdrawal feature, select a date as the last date for learners to withdrawal themselves from the class.
8	Select . Result: The class will be moved to the Classes > Open folder, where the administrator can continue updating the additional tabs (Dates, Waiting List, and Records) for the class.